Before you start
- Do it on move-in day, with the tenant if you can.
- Take dated photos of every room and anything already worn or damaged.
- Test the smoke and CO alarms and note it.
- Both sign every page and keep a copy each.
This is a practical template, not a legal document.
Inventory & check-in report
Property address: ______________________
Tenant(s): ______________________
Check-in date (dd/mm/yyyy): ___/___/______
Completed by: ______________________
Meters & keys
| Gas meter reading | Electricity meter reading | ||
|---|---|---|---|
| Water meter reading | Keys handed over (number) |
Safety & documents
Entrance & hallway
| Item | Condition | Notes / photo ref |
|---|---|---|
| Walls & ceiling | ||
| Floor / carpet | ||
| Doors & locks | ||
| Windows & curtains/blinds | ||
| Lights & sockets | ||
| Fixtures & furniture | ||
| Cleanliness |
Living room
| Item | Condition | Notes / photo ref |
|---|---|---|
| Walls & ceiling | ||
| Floor / carpet | ||
| Doors & locks | ||
| Windows & curtains/blinds | ||
| Lights & sockets | ||
| Fixtures & furniture | ||
| Cleanliness |
Kitchen
| Item | Condition | Notes / photo ref |
|---|---|---|
| Walls & ceiling | ||
| Floor / carpet | ||
| Doors & locks | ||
| Windows & curtains/blinds | ||
| Lights & sockets | ||
| Fixtures & furniture | ||
| Cleanliness |
Bathroom
| Item | Condition | Notes / photo ref |
|---|---|---|
| Walls & ceiling | ||
| Floor / carpet | ||
| Doors & locks | ||
| Windows & curtains/blinds | ||
| Lights & sockets | ||
| Fixtures & furniture | ||
| Cleanliness |
Bedroom 1
| Item | Condition | Notes / photo ref |
|---|---|---|
| Walls & ceiling | ||
| Floor / carpet | ||
| Doors & locks | ||
| Windows & curtains/blinds | ||
| Lights & sockets | ||
| Fixtures & furniture | ||
| Cleanliness |
Bedroom 2
| Item | Condition | Notes / photo ref |
|---|---|---|
| Walls & ceiling | ||
| Floor / carpet | ||
| Doors & locks | ||
| Windows & curtains/blinds | ||
| Lights & sockets | ||
| Fixtures & furniture | ||
| Cleanliness |
Garden & exterior
| Item | Condition | Notes / photo ref |
|---|---|---|
| Walls & ceiling | ||
| Floor / carpet | ||
| Doors & locks | ||
| Windows & curtains/blinds | ||
| Lights & sockets | ||
| Fixtures & furniture | ||
| Cleanliness |
Landlord/agent signature: ______________ Date: ___/___/______
Tenant signature: ______________ Date: ___/___/______